Refine Dark Data Classification 1. Access Workflow Dashboard: Go to Workflow Management Click on Workflow Dashboard to view the current workflow 2. Review and Update Filters: Review the dashboard and make necessary changes to the filters You can add, update, or delete filters as needed. In the example below, new filter for Privacy Attribute is added 3. Refine Workflow: […]
Dark Data Classification Review To classify or review the classification of files, follow these steps: 1. Access Workflow Management: Navigate to Workflow Management Find the workflow you created and click the Take Action button in the Workflow Status column 2. Review Classification: If you are assigned as a reviewer, you can approve the step by following the assigned […]
Dark Data Classification Customization Perform the following to customize workflow steps and approvers for your department and division. 1. Login to the Nx platform and go to Workflow and Customization 2. On the below screen, select your Department and Division to configure/review your workflow steps 3. Under Data Disposal section, you will get the flexibility to choose the number of steps […]
Restore Files after Disposing If you need to restore files after executing the workflow, you can use the restore option, provided the files have not been permanently deleted from the temporary location. Follow these steps to restore files:1. Access Workflow Dashboard: Go to Workflow Management Click on the workflow name for which you wish to restore […]
Workflow Certificates There are 4 types of reports available for data disposal workflow: Execute Report Restore Report Disposal Report Certificate of Data Disposal Let's discuss each one of them in detail: 1. Execute Report After completing the execute step of the workflow, and when the workflow is in either Move Completed or Move Failed status, users can view the […]
Governance & Monitoring To view progress of any Data Disposal Workflows or to determine the storage reclamation and cost savings, perform the following steps: 1. Go to Workflow > Governance & Monitoring 2. On the following screen, hover over the chart and click on the section “Completed”, “In- Progress” or “Declined” to see all the Data […]
Workflow Review As a Data Voyager, you may be requested to review and approve a Data Disposal workflow to support corporate data minimization objectives. Nx simplifies the review process by offering snapshot views for every customized workflow, streamlining the approval or rejection decisions. Perform the following steps to review and approve Data Disposal Workflow assigned to you. 1. […]
Visualization - Word Cloud Creating a Word Cloud in the platform is a straightforward process. Follow these steps to visualize your data effectively: 1. There are two ways to create this visualization: a. Go to Data Catalog Dashboard, click on Add Visualization button below query search Click on Add New Visualization b. Go to Dashboards and select Data Explorer 2. Add Visualization: […]
Dashboard Customization Nx allows different users to leverage the same, shard dashboards, but allows for local customization to deliver a personal view and experience for how each user prefers to organize their dashboards. Below are some of the tools to easily customize your Nx dashboard. Grid Layout Click on the Grid icon under the query bar to […]
Dashboard Filters and Queries Nx allows you to view your data as broadly or as granular as you prefer by applying filters and queries to narrow your search and see exactly what use cases that interests you most. Visual Selection Nx’s dashboards provide you with a simple, but powerful, capability of filtering by clicking on the […]
Access Activity Risks Perform the following steps to review Access Risk: As access risk is primarily associated with sensitive data (e.g., Confidential or Restricted), we recommend excluding non-sensitive files (e.g., Internal or Public) as they typically do not pose a material risk concern. This also assists in having a stronger focus to more efficiently assess […]
Access Risk Nx revolutionizes the process of access reviews. Instead of being confined to quarterly or annual cycles that might take weeks or even months to complete, these reviews can now be accomplished on demand with a few clicks. It empowers Data Guardians with the authority to evaluate access to sensitive data pertaining to business applications and data […]
ROTA Calculator To determine the Return of Investment (ROI) from your Data Minimization effort over the period of 5 years, perform the following steps: 1. Expand Data Minimization > ROTA Analysis 2. On the dashboard, click on Click Here to Access ROI Calculator 3. Enter the values applicable to your initiative to calculate the ROI on the following calculator […]
Generate Data Disposition Plan Perform the following steps to generate a Data Disposition Workflow: 1. Go to the Data Minimization > ROTA Analysis dashboard 2. Under the Query Search field, enter the logic and/or filter for your data disposition initiative. In the below example, we are searching for all the files that are marked as “Outdated”. Once you are […]
ROTA Analysis Nx simplifies enterprise data minimization efforts by providing a centralized collaboration workspace for business managers, compliance and risk professionals and cybersecurity teams so they can proactively work in unison to ensure that surplus and toxic data, such as over-retained privacy records, does not put their company at risk of regulatory fines, individual penalties […]
ROTA Classification Nx’s Classifier menu also provide the supporting features to support data minimization tasks to include categorizing Redundant, Outdated, Trivial and Abandoned (ROTA) files to be managed and tracked as potential data disposal candidates. 1. Go to Classification - > Records Classifier and click on Add New Rule button 2. To create a new classifier, click […]
Data Minimization Nx’s Data Minimization Dashboard was designed to provide a global and detailed view of files that could be considered for data disposal and to enable your “right to be forgotten” privacy rights processing. This dashboard provides detailed overview of the files in relation to our data minimization categories of Redundant, Outdated, Trivial and Abandoned or what […]
Tags Nx simplifies analysis process for you through customized tagging which can help locate/segregate specific data by applying labels. Perform the steps below to apply a tag: 1. From the Data Catalog Dashboard, apply queries and filters to generate the specific group of files for which tags need to be applied. Refer to Dashboard Filters and […]
More Like This / Similar Files Nx offers a "find more like this" feature, enabling the discovery of files with similar content and record types. This feature facilitates advanced Dark Data Analysis through its integrated Artificial Intelligence (AI) engines. Found under the Data Inventory table within the Data Catalog Dashboard, the More Like This feature identifies files […]
Smart Scan Nx provides a Smart Scan capability for on-demand content scans and privacy analytics of specific paths or files. These scans can easily be triggered directly from the Data Catalog Dashboard. This process enriches the existing Nx record by incorporating file content, accurately identifying privacy attributes, and establishing associations with record types. From the […]
Privacy Attributes Nx provides a comprehensive privacy attributes analysis by detecting sensitive fields such as credit card info (PCI), SSN, email addresses, and bank account numbers, etc. This analysis helps identify and manage sensitive data present in your documents. Follow these steps to perform privacy analysis: 1. Enable Privacy Analysis: Go to the Resource Browser Select […]
Dark Data Classification The Dark Data Classification workflow allows you to classify files based on specific filters through a review process. Follow these steps to apply classification efficiently: 1. Select Filters: Go to the Data Catalog Dashboard and choose the filters that will help you narrow down and select only the files you wish to classify […]
Classifiers Nx provides multiple ways to enable Data Guardians to manage and apply contextual classifications that meet the unique needs for each business data set. We recommend orderly application of each of the methodologies below that uses a funnel approach for accounting for the typically larger and simplex data sets first that eventually uses more […]
Data Classification Nx offers a comprehensive suite of data classification technologies designed to enhance its "smart data" management functionalities, enabling Data Guardians to efficiently and accurately categorize individual files according to their specific business contexts. Leveraging Nx's innovative patented funnel contextual classification approach, even extensive datasets can be swiftly and dependably examined, utilizing a combination of metadata and content data […]
Data Catalog Nx’s Data Catalog Dashboard provides a global view of the business data stores and applications that are being governed with the platform. It delivers critical visibility and data correlations of the integrated data stores with the associated business departmental owners based on access controls for each data set. The Data Catalog provides both key summary analysis […]
Dashboard Assignment Perform the following steps to assign dashboard access to existing user. Go to Dashboard Management -> Dashboard Assignment 2. Find the user to whom you would like to assign dashboard and then click on the Graph icon 3. Select the dashboard, you would like to assign to this user and click on Submit Full Access - would allow the […]
User Correlation To get user data like user groups, department, etc., a user correlation scan has to be performed. Follow the steps outlined below to complete this process: 1. Ensure that you have completed a User Directory scan (Azure AD/LDAP) before proceeding: Ensure the user with the Data Guardian role is assigned user directory access […]
Dashboard Overview Nx provides various out-of-the-box dashboards to enable you to quickly and easily start visualizing your data in the manner that best suits your needs. By default, 3 key dashboards are already configured in the platform: Data Catalog, Data Minimization and Access Risk Review. These dashboards can be further customized such as additional use cases, different order, […]
Login to Nx Nx supports multiple login options such as Microsoft and Okta as well as in-app based authentication. Contact your administrator to obtain the Nx platform URL and authentication method for your organization. Go to the Nx URL for your organization From the Login Screen, select the proper option for your organization and enter your […]
Nx's Data Risk Intel Journey Nx is one of the world’s 1st data risk intelligence (DRI) platform that helps you gain control of all your data from office files (unstructured) to databases (structured) whether stored in your datacenter or in the cloud. By fusing business data analytics with cyber intel, Nx empowers you to proactively manage data […]
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